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New Processes for Travel Management- Concur
New Processes for Travel Management- Concur

Welcome to the Travel Page. ​

Effective July 31, 2017, All MPS Employees are required to book their own travel (air and hotel)

through Concur Solutions.  Using Concur, employees will book travel with Christopherson,

the District's authorized travel agency. Advantages to employees booking and managing their trips are:

  1. Flexibility of schedule
  2. Faster turnaround time
  3. Quicker itinerary updates
  4. Make changes when necessary

Using Concur, employees are now able to book flights online and for a smaller fee.  Flights will by default

be charged to the district’s travel card.   However, travelers will need to provide a credit card for hotel

bookings made through Concur.  Note: If in order to get a conference rate, a traveler must book

directly through a hotel, travelers may do so. 

Effective 7/31/2017:

Expenses for parking, per diem, taxi etc. must be purchased on the traveler's personal credit card

and will be reimbursed through the District's reimbursement process after the travel has incurred.

The District's P-card may only be used for:

  • Conference registrations
  • Hotels

Air and hotel will be booked through Concur/Christopherson

once the request is submitted and fully approved in Concur.  

If you have questions, please contact the program administrator, at Procurement ​or 612-668-0377.

 

Under Detailed Information add the following:

Concur is now the software used effective July 31, 2017 to request travel, book travel, and submit for expense reimbursements (including local mileage).

You can access Concur here:  www.concursolutions.com

Your user id is your MPS email (firstname.lastname@mpls.k12.mn.us)

 

How do I use Concur?

If you need assistance learning how to use Concur, there are a number of resources available for you.  You can choose to attend an in-person training session, use one of the instruction sheets below, or schedule a one-on-one training session with one of the program administrators.

You can find upcoming in-person training sessions listed under course 91529 (Finance) in eCompass. We currently have sessions scheduled for August 21 and September 12.

Instruction Sheets:

How to request travel

How to submit a mileage report

 

Program Administrators:

Kate McKay (All)                                       kate.mckay@mpls.k12.mn.us              612-668-0026

Vivian Blini (Requests & Booking)            vivian.blini@mpls.k12.mn.us                612-668-0402

Tou Doua Yang (Request & Booking)       toudoua.yang@mpls.k12.mn.us           612-668-0377

Nevonia Rainwater (Expenses)                nevonia.rainwater@mpls.k12.mn.us     612-668-0381

 

Frequently Asked Questions:

Q: When should I submit my request for travel in Concur?

A: Travel requests should be submitted in the system for approval at least 30 days in advance of the travel.  This is to allow time for the approval process and for the district to be able to obtain the lowest fares.  Booking flights last minute causes the district to pay more for flights.

Q: Will I still receive a travel code from Purchasing?

A: No.  Travel codes will no longer be sent out from Purchasing.  Once your request is fully approved, a button will appear in Concur on the segment travel of your request that reads “Book with Concur Travel.”

Q: Do I have to use a computer to use Concur?

A: No.  You do have the option of downloading the Concur app to your phone.  It’s free and allows you to take pictures of receipts for your expense report or work on your mileage report in between meetings.

Q: Can I still submit a paper expense report?

A: Accounts Payable will continue to process Employee Expense Reports and mileage reports submitted on paper, with all proper documentation, through August 31, 2017.  We encourage staff members submitting mileage or expense reports from July 31-August 31 to use Concur to submit their reports.  After August 31, 2017, all reports must be submitted through Concur. 

Q: Where can I learn more about submitting my expense report following travel?

A:Take a look at this document for additional details and information regarding travel and submitting your expense report.